Income and expenses
Record online and in-person sales, expenses and recurring expenses, and see the period's net result.
Studio Finance Management
Follow income, expenses, cash desk, instalments, debts and instructor pay in the same panel as your attendance records.
In short
Studio finance management means tracking sales, collections, expenses and instructor pay in one place. StudyONsende's finance module shows online and in-person sales, the cash desk, instalments and debts, instructor pay and the period's net result by location. Instructor pay is calculated from attendance records.
Finance module
Follow your studio's money in one place
Cash desk and in-person sales
Opening and closing the cash desk per location, plus cash and card terminal sales, are on record.
Instalments and debts
Track instalment sales and due debts, and send members payment reminders.
Instructor pay
Per-class, per-attendee, tiered, fixed monthly or revenue-share rules, calculated from attendance.
Coupons and gift cards
Define coupons and gift cards and keep refund records in the same finance data.
Receipts and accountant pack
Prepare receipts and statements as PDFs and download an Excel pack for your accountant in one click.
Money flow on one screen
From collection to instructor pay, one record
The finance overview shows the period's collections, refunds, expenses, instructor pay and net result by location. You set tax rates and whether prices include tax.
You can sell in different currencies and see totals converted to your main currency at daily rates. You decide what each team member sees in finance.
- Online and in-person (cash/card terminal) sales records
- Instalments, debts and due-date reminders
- Instructor pay and PDF statement
- Weekly or monthly automatic report emails
- Optional finance API and webhooks
Setup
We set up finance in three steps
We map your sales and payments
Together we define your packs, payment methods and instructor pay rules.
We configure the module for your business
Tax settings, cash desk, locations and report preferences are set up.
We test and switch it on
After checks and a short handover, finance records begin.
Studio finance questions, answered
Studios can use the finance module of a studio management system for sales, cash desk, expenses and instructor pay. In StudyONsende, finance works in the same system as bookings and attendance.
Yes. You define rules by instructor, class type or location and decide whether no-shows and late cancellations count. At the end of the period the system calculates pay and puts it up for your approval; you can record the payment and email the instructor a PDF statement.
No. Receipts, account statements and package summaries are prepared as PDFs and can be emailed, but these documents are not tax invoices. e-Invoice / e-Archive integration is not available yet.
You download an Excel pack with collections, refunds, expenses, instructor pay and debts in one click. You can also email selected reports automatically every week or month.
Yes. Instalment sales and debts are tracked, and a reminder email goes to members for payments that are due or overdue.
For finance
Let's organise your studio's accounts
In a 20-minute demo we go through the finance module with your own packs and instructor rules. No obligation to buy.